How one platform replaced spreadsheets and brought clarity to compliance

Nico De Waal is general manager at Galveston, overseeing a portfolio of buildings across East Flanders, Antwerp, and Limburg. Like many building managers, he struggled to maintain a clear overview of inspection schedules and documentation. “It was difficult to keep track of which inspections were due, which reports we already had, and whether the dates were still valid.”

That changed when Galveston adopted Artion. “Now, everything is visual. You immediately see which inspections are approved, which need follow-up, and where your attention is needed. It’s intuitive and allows for a personalised approach.”

One of the biggest gains? Time. “The real efficiency is in scheduling. Setting appointments, changing dates, and chasing confirmations – all of that is smoother and faster now. Plus, we only need to read the reports that actually contain issues.”

Nico also highlights the onboarding experience. “It wasn’t a standard rollout. The Artion team really listened to our specific needs. I manage different types of buildings with different workflows, and they accounted for that both in the onboarding process and the platform setup.”

For Nico and his team, Artion brought structure, confidence, and a massive reduction in manual work. “It’s a tool that gives peace of mind and helps us stay compliant without losing time.”