Your checklist for statutory inspection management in 2026
The start of a new year always marks the ideal point in time for prevention advisers to look ahead: have all inspections for the coming year been correctly scheduled, is the inventory complete, and is your inspection management process ready for the year ahead?
As this role becomes increasingly demanding and legislation continues to evolve, there is no time like the present to review the essentials: what does a prevention adviser need to know today to remain legally compliant? In this blog, you will find a clear and practical overview to help you start 2026 fully prepared.
The four core activities in inspection management that must be watertight
1. An up-to-date inventory of all installations
A legally correct inventory should include at least
the location, type and serial number of each installation
the statutory inspection frequency
the appointed inspector
history of inspections carried out
outstanding actions.
In practice, here’s where things tend to go wrong: installations are spread across multiple sites, different departments maintain their own lists, or there are ‘orphaned installations’ lacking an assigned owner.
2. Regulatory compliance per installation
Many companies fall short on compliance because they rely on multiple sources: inspectors’ reports, internal Excel spreadsheets and interpretations of previous inspections.
However, anyone who still tries to track legislation manually will quickly lose oversight. Automation makes it possible to link changes directly to the relevant installation. In 2026, failing to keep pace with this technology is no longer an option.
Read on to learn more about automating your inspection management process.
3. Follow-up on Certificates B and C
Effective follow-up starts with a clear overview: you need to be able to see at a glance which non-conformities have not been resolved yet and who is responsible for them.
For a B Certificate, the necessary actions are scheduled immediately so that all remarks are addressed within the prescribed timeframe.
For a C Certificate, the installation is taken temporarily out of service, remedial work is planned and a re-inspection is scheduled before the installation is put back into operation.
By organising these steps systematically and recording them automatically, you can be assured of remaining fully compliant at all times.
4. Accurate and complete reporting
Reporting goes beyond simply ‘keeping track of certificates’. You need to be able to produce a complete report quickly, broken down by:
site
installation
inspection type
inspector
risk category.
A single, centralised dashboard providing a clear overall view makes this process significantly more efficient.
Why automation is indispensable in 2026
revention advisers who want to be fully prepared for the year ahead are choosing to automate their inspection management process. Managing inspections has simply become too complex to handle manually or through a fragmented approach.
Artion, our digital tool, brings together all your installations, statutory obligations, inspectors, certificates and action points in a single independent platform that automatically manages, analyses and reports all relevant information.
The result: complete regulatory compliance
Thanks to Artion, you’ll never forget to schedule an inspection again, interpretation errors become a thing of the past, and you’ll no longer be dependent on multiple systems or individuals. Every non-conformity is automatically detected, tracked and logged, giving you a full audit trail at all times. Companies that take this step save 50-75% of their time, reduce their risks and can resolutely demonstrate compliance.
"What used to take days of follow-up, I can now see instantly in Artion. That gives me tremendous peace of mind."
– Toon Van de Wiele, Cebeo
Ready to take the first step towards automated inspection management?
Stay ahead of the game and automate your inspection management process today!